When planning an event or party one of the hardest aspects is the purchasing of supplies such as food and the supply of elements such as seating, cutlery and glasses. There are a number of ways to help in the accuracy of these decisions.

When planning an event or party, working out your guest list is important.  Here’s a few hints on doing the numbers so you can rest assured you’ve got the supplies you need to keep everyone fed and watered.

RSVPs

It seems obvious, but the simple RSVP is a lifesaver. While less important for more informal parties, when you’re planning a catered or formal event, an RSVP list is a must.

So make sure you include a Respondez S’il Vous Plait date somewhere in the invitation. By asking guests to confirm that they’re attending your special event, and even following up with a gentle reminder, you’ll reduce the chances of either under or over catering. Which helps when you are trying to stick to a budget.

Doing the guess work

Once you have a fairly good idea of numbers, you might still have to take into account some people aren’t great at replying (ok, they’re slackers, let’s be honest).

Some events will attract a lot of last minute attendees – New Years Eve is a classic example of people hedging their bets waiting for a better party invite.

So, when estimating your party supplies, take into account the type of event you’re holding and – also the people you’ve invited (only you know how flaky your friends are!)

As a rule of thumb, having too much food and drink rather than not enough is the way to go. Saying that, having a room full of empty chairs or seven leftover platters of party pies isn’t ideal either. Perhaps a chat to a caterer will help sort out your numbers?  Check out our article on the ins and outs of hiring caterers, or check out this link to find a catering business near you.  

You could also visit a party supplies store. These guys are the experts and can help you sort out what you need and the the numbers of supplies. Don’t forget to check out what’s on offer at your local party equipment hire company – just in case you decide you really can’t do without the illuminated dance floor.

Once you’ve worked out the numberes – give or take a few stragglers – and you’ve sorted your supplies, it’s time to chill, kick back and enjoy being the host with the most.